Your Challenge
Under the requirements of GDPR, all organisations that trade with the EU, must be able to identify and retrieve any personal data of employees, customers or prospects, including names, addresses, financial data, etc.
It is reported that the average response time to a Subject Access Request is 60 days, which is a problem, given that under GDPR, an organisation normally has to respond to a request within one month.
Under Article 17 of the UK GDPR individuals have the right to have personal data erased, which is also known as the ‘right to be forgotten’. You must respond to a request for erasure without undue delay and within one month from the date of request.
Employees, customers and prospects can request that you identify and retrieve all the digital information you hold on them. You then have to remove it entirely from your systems, including any backups and be able to demonstrate how this has been achieved.
Our Solution
Our solution is a low cost software product that discovers Sensitive and Personal Identifiable Information within all types of structured and unstructured documents, that produces intelligent reports to enable you take appropriate actions.
- Automate the process for managing Right to be Forgotten & Subject Access Request’s.
- Uses Artificial Intelligence based on Pattern Matching to ensure sensitive key word accuracy.
- Comply with GDPR sensitive data regulations & avoid substantial fines & reputational damage.
GDPR compliance in three simple steps
For every organisation, regardless of size, the issue of GDPR can become a time-consuming, costly and ultimately frustrating affair, if it takes your people away from their key roles. Even for Data Controllers, the problem can require a lot of hands-on work, always with the risk that something has been missed. This is where Artificial Intelligence (AI) can remove the headache.
CircylScan discovers Sensitive & Personal Identifiable Information within all types of structured & unstructured documents.
CircylScan connects to File Shares, SharePoint, Office 365, OneDrive, Google Drive, DropBox, emails and databases for a truly comprehensive search.
CircylScan understands all versions of Word, Excel, PowerPoint and PDFs, with the ability to examine photocopies & images.
CircylScan includes AI with Pattern Matching to ensure key word accuracy.
CircylScan helps you build interactive reports to make informed decisions.
CircylScan allows you to score sensitive words or phrases based on the level of exposure.
CircylScan is a fully automated process for responding to Right to be Forgotten and Subject Access Requests.
CircylScan produce a Word or PDF document that can be sent to the person making the inquiry.
CircylScan provides a full audit trail showing inquiry, confirmation and response dates.
CircylScan enable you to delete or redact documents containing sensitive information
Automate your response to GDPR concerns
If your response to GDPR concerns is not automated, you risk not only wasting a lot of time and money dealing with Right to be Forgotten and Subject Access Requests, but if you miss anything there is always the threat of fines from the ICO and reputational damage when admitting you broke the rules.
CircylScan is a simple solution that can be deployed within hours, ready to resolve your problems with GDPR and deliver you the peace of mind you need, to allow you to focus on what you do best.
If you want to know more about how CircylScan can help your organisation, please get in touch now.
