SharePoint Migration Services from leading software consultants

SharePoint is a powerful content collaboration platform developed by Microsoft. On SharePoint, users can share information such as documents, calendars, tasks, surveys, videos and more with colleagues or customers online. SharePoint also provides other features such as workflow automation and team sites for better collaboration between teams.

SharePoint offers an expansive set of web parts that can be used to customise individual sites and build complex applications. It also integrates with Office 365's suite of tools to make collaboration smoother and more efficient, helping teams in different locations or time zones stay connected on projects more effectively and quickly.

SharePoint Online is the latest iteration of the platform which is cloud based and allows users to access their data. Being web-based also removes the need for businesses to host their data from expensive on-premises infrastructure or servers.

No technical support

After April 2023, SharePoint 2013 will no longer be supported by Microsoft. Companies that have not upgraded will have to reach out to companies like Circyl if they are looking for technical support. In addition, platform utility will be affected because data integration will likely suffer after users can no longer make periodic updates and receive direct support.

Reduced security

Whilst the platform is supported, Microsoft offers recurring security patches and updates to help improve the software, deter cyberattacks from taking place, etc. Without these updates, users are more likely to experience breaches in their solutions, and these will not be addressed by Microsoft.

Disruption to your business operations

As Microsoft will not provide support for failures after the SharePoint 2013 end-of-life, your business operations are more likely to suffer should you experience any issues, some of which may not be possible to fix at all.

Adding new features could soon become a challenge

Companies looking to integrate new features could experience challenges given the obsolete version of SharePoint will have compatibility issues. We recommend an upgrade and migration to SharePoint Online.

Power Automate (formerly Microsoft Flow) is a cloud-based service within Microsoft 365 that enables users to create automated workflows between their favourite apps and services to synchronise files, recieve notifications, collect data, and more. It helps empower users by providing an easy-to-use platform where they can automate processes in minutes instead of hours.

Power Automate works by taking defined input triggers set up by the user and triggering corresponding actions based on those triggers. This allows for streamlined processes such as creating documents or emails when data changes in a specific system, automatically uploading files from one location to another and sending notifications to teams when certain conditions are met. The platform also includes features like version control, scheduling options, workflow history, mobile alerts, and integration with other popular products within the Microsoft 365 platform.

Some of the benefits of Power Automate include:

• Automating repetitive tasks to save time
• Streamlining processes across multiple applications and services
• Improving customer satisfaction rates by enabling faster response times
• Increasing efficiency by eliminating manual errors

Our SharePoint migration services include guidance on using Power Automate and optional on-site training for your teams on how to get the most out of it. Speak to one of our consultants by calling 03333 209 969.

Many workplaces that utilise SharePoint are unaware that they may be using an outdated version of SharePoint. Not only does this mean that they are not benefitting from the full range of features the new SharePoint Online provides, but they may not be eligible for support should they later experience issues with their SharePoint software.

The extended technical support from Microsoft for SharePoint 2010 terminated in 2020, whilst support for SharePoint 2013 ceased in April 2023. Technical support covers issues that may occur with your software including bug fixes for issues that impact the stability and usability of the server, including security vulnerabilities. Therefore, if your company is still using one of these outdated, unsupported and potentially vulnerable versions of SharePoint, it is critical that you migrate to the Online version to prevent any potential catastrophes occurring to your data, such as cyberattacks or system crashes.

For SharePoint 2016 and 2019 users, migration is still recommended to ensure that you are benefitting from SharePoint Online’s latest features, such as larger data capacity and easy accessibility for employees from any device, anywhere in the world. Get in touch with our team or read on to find out more about how SharePoint Online can benefit your business.

As SharePoint Online makes use of the cloud for its features and not expensive on-premises or hosted infrastructure like servers, users can freely access their data from any device, anywhere in the world, without the hassle of businesses needing to configure or maintain their local server infrastructure. This makes SharePoint Online not only easier to run, but more cost effective.

Some other benefits of SharePoint Online include:

• Automatic updates as new features are released, ceasing the need to manually install all patches and updates to ensure the most up-to-date version is running
• Enhanced security measures
• Ability to store large amounts of data
• Integrate and leverage other Microsoft 365 tools such as Power Automate, Power Apps and Power BI
• Easy integration with other Office 365 services such as Outlook or Teams
• Single sign on for all apps with Microsoft 365
• Ongoing support from Microsoft

Migrating your current SharePoint (whether you are operating on the 2010 version or the 2019 edition) is a vast and complex process that needs to be overseen by experienced software professionals.

When migrating your systems to SharePoint Online, our SharePoint Migration consultants will not simply lift and shift the solution, instead your migration manager will:

• Create a migration plan
• Rebuild all intranet pages
• Introduce the new SharePoint functionality
• Migrate all documents and previous content
• Rewrite any custom functionality
• Recreate old functionality that no longer exists in the new SharePoint Online
• Reconfigure old workflows to Power Automate
• Add additional metadata to documents so they can be organised and found easier through search functions
• Remove all duplicate documents, compress documents & OCR all scanned documents (Optional)

It is highly recommended that you consult IT and software professionals like Circyl if you are planning on updating your legacy unsupported SharePoint solution or old Folder Share solution to SharePoint Online. Without a specialised SharePoint migration service, organisations can experience various difficulties when migrating from one platform to another, with worst case scenarios including loss of important documents and data and security breaches that could result in hefty fines and reputational damage.

Our SharePoint migration services can tackle the specific challenges that come with migrating content from one platform to another. Our team of software consultants and IT professionals have extensive experience of managing the process, which includes assessment, planning, organisation, data migration, customisation and optimisation.

We can also provide expert advice on how to make the most of SharePoint’s various features and capabilities, in addition to being able to migrate legacy data into new applications or bespoke online environments (such as Intranets). Overall, utilising a SharePoint migration service like the one Circyl provides will help to make the process, faster, easier and with less disruption or risk to your business.

Get in touch with our team here.