Intranets & SharePoint Migrations

Our highly experienced team can help make your SharePoint migration process as smooth and stress-free as possible.

Engage everyone and build a better team

Our SharePoint solutions will help bring your people together with the knowledge they need to collaborate more easily, through an engaging digital experience with sites for every team, project and department.

After many years of developing on premises SharePoint solutions, we decided on a cloud-only strategy and have been implementing solutions solely on the Microsoft 365 SharePoint platform for some time now. With the complimentary products such as Power Automate, Teams, etc. that surround the core product, possibilities are endless.

Circyl will tailor solutions to help you share files, documents and all your data. Your people will be able to access news from across your organisation and utilise resources more effectively with the power of tailored SharePoint solutions – they will do more for themselves.

SharePoint Online includes…

File Storage

OneDrive gives each user at least 1 TB of personal cloud storage.

External Sharing

Securely share files and content with people inside and outside your organisation.

Content Management

Organise and manage content in libraries and lists with metadata, records management, and retention policies.

Team Sites

Provide a place for your team to organise and collaborate on content, data, and news to stay on the same page.

Communication Sites

Broadly share and communicate your group’s message across the organisation with beautiful, dynamic communication sites.

Intranets

Inform and engage your organisation with intranets and sites to tell your story, announce your news, share resources, streamline processes, and engage people.

Automate work

Automate business processes with alerts and workflows.

Mobile Apps

Access intranets, team sites and content with the SharePoint mobile app for Android™, iOS®, and Windows and OneDrive mobile apps for Android, iOS and Windows.

Discovery

Discover relevant people and important content when you need it most.

Search and find

Customise your enterprise search and results with enhanced features to surface resources across Microsoft 365.

eDiscovery

Find content in electronic format for litigation or audit scenarios.

DLP capabilities

Use advanced data-loss prevention (DLP) capabilities to identify, monitor, and protect sensitive information.

Compliance

Use In-Place Hold to programmatically prevent content deletion or editing.

For more information, check out SharePoint on Microsoft’s website.

SharePoint migration services that help your team collaborate effectively

SharePoint 2013 has been unsupported since April 2023 (and SharePoint 2010 much longer than that), which could leave your business exposed to risks. Whether you are looking to introduce Microsoft SharePoint to your business or upgrade your existing SharePoint solution, our SharePoint migration specialists help ensure a smooth transition, implementing the new solution with minimal disruption to your teams and operations.

Our team of Microsoft-certified software consultants are market-leading experts in delivering SharePoint migration solutions that are tailored to your unique business needs and requirements. We create bespoke SharePoint systems – designed with your business’ goals and industry in mind – that provide an engaging digital experience whilst complimenting other products in your Microsoft 365 subscription such as Outlook and Teams.

There are many benefits to adopting SharePoint Online (the latest SharePoint offering from Microsoft). From making project collaborations easier and more effective for your employees (whether they are office-based, located across the globe or working remotely) to reducing IT infrastructure costs for your business. We can also introduce you to several features unique to SharePoint Online that your current SharePoint software or collaboration tool may not have, such as Power Automate or larger data storage capacity.

Our team are experienced in delivering comprehensive solutions for businesses of all sizes and structures. Find out more about what we offer with our SharePoint migration services or get in touch to ask about our free 1 hour consultation sessions or by calling 03333 209 969.

Want to know more about SharePoint? Book a consultation with us today.

Best tools to enhance your SharePoint Migration

LinkFixer Advanced is not only the best link mapping tool on the market, in terms of preserving links and automatically fixing links in massive batches of thousands at a time, it’s the only tool on the market. It provides a unique method of determining which files are connected, where these need to exist and when those connections break during a migration or renaming action, and all within an easy-to-use platform

This migration tool packs a powerful set of features that make big migration projects easy. Migrate to Microsoft 365, move channels in Teams, merge tenants – get everything you need for a successful migration (and more), plus unlimited support

This migration tool packs a powerful set of features that make big migration projects easy. Migrate to Microsoft 365, move channels in Microsoft Teams, merge tenants – get everything you need for a successful migration (and more), plus unlimited support

"With our focus on safeguarding data and optimising operations, maintaining high standards of security and efficiency is essential to our success. As our client base expanded, the need for greater automation in our onboarding and offboarding processes became clear. We recognised that our SharePoint setup required an upgrade to meet these growing demands and ensure our data handling practices remain secure and robust. Circyl’s expertise in SharePoint and automation made them the ideal partner to help us achieve these goals, and Callum’s attentive follow-up throughout the process has made us feel like a priority. His commitment to understanding our needs and ensuring we have the support required has been invaluable to our decision to move forward."

- Katrina Leach, Head of Operations, DPO Resource Centre.

SharePoint Project Case Studies

Circyl deliver enhanced collaboration for leading pneumatics specialist

New document management solution delivered as part of a wider ‘tech modernisation’ strategy

Enhancing document management processes through the delivery of a sophisticated SharePoint document transmittal solution

Delivering an enhanced user experience through an efficient SharePoint migration

SLC Rail intranet brings colleagues closer together

Circyl partner with Quiss to deliver SharePoint migration for leading law firm

FAQ's

What is SharePoint?

SharePoint is a powerful content collaboration platform developed by Microsoft. On SharePoint, users can share information such as documents, calendars, tasks, surveys, videos and more with colleagues or customers online. SharePoint also provides other features such as workflow automation and team sites for better collaboration between teams.

SharePoint offers an expansive set of web parts that can be used to customise individual sites and build complex applications. It also integrates with Office 365's suite of tools to make collaboration smoother and more efficient, helping teams in different locations or time zones stay connected on projects more effectively and quickly.

SharePoint Online is the latest iteration of the platform which is cloud based and allows users to access their data. Being web-based also removes the need for businesses to host their data from expensive on-premises infrastructure or servers.

What is the risk of using SharePoint 2013 after the support has finished?

No technical support

After April 2023, SharePoint 2013 will no longer be supported by Microsoft. Companies that have not upgraded will have to reach out to companies like Circyl if they are looking for technical support. In addition, platform utility will be affected because data integration will likely suffer after users can no longer make periodic updates and receive direct support.

Reduced security

Whilst the platform is supported, Microsoft offers recurring security patches and updates to help improve the software, deter cyberattacks from taking place, etc. Without these updates, users are more likely to experience breaches in their solutions, and these will not be addressed by Microsoft.

Disruption to your business operations

As Microsoft will not provide support for failures after the SharePoint 2013 end-of-life, your business operations are more likely to suffer should you experience any issues, some of which may not be possible to fix at all.

Adding new features could soon become a challenge

Companies looking to integrate new features could experience challenges given the obsolete version of SharePoint will have compatibility issues. We recommend an upgrade and migration to SharePoint Online.

What is Power Automate?

Power Automate (formerly Microsoft Flow) is a cloud-based service within Microsoft 365 that enables users to create automated workflows between their favourite apps and services to synchronise files, recieve notifications, collect data, and more. It helps empower users by providing an easy-to-use platform where they can automate processes in minutes instead of hours.

Power Automate works by taking defined input triggers set up by the user and triggering corresponding actions based on those triggers. This allows for streamlined processes such as creating documents or emails when data changes in a specific system, automatically uploading files from one location to another and sending notifications to teams when certain conditions are met. The platform also includes features like version control, scheduling options, workflow history, mobile alerts, and integration with other popular products within the Microsoft 365 platform.

Some of the benefits of Power Automate include:

Automating repetitive tasks to save time
Streamlining processes across multiple applications and services
Improving customer satisfaction rates by enabling faster response times
Increasing efficiency by eliminating manual errors

Our SharePoint migration services include guidance on using Power Automate and optional on-site training for your teams on how to get the most out of it. Speak to one of our consultants by calling 03333 209 969.

Why should businesses migrate From SharePoint to SharePoint Online?

Many workplaces that utilise SharePoint are unaware that they may be using an outdated version of SharePoint. Not only does this mean that they are not benefitting from the full range of features the new SharePoint Online provides, but they may not be eligible for support should they later experience issues with their SharePoint software.

The extended technical support from Microsoft for SharePoint 2010 terminated in 2020, whilst support for SharePoint 2013 ceased in April 2023. Technical support covers issues that may occur with your software including bug fixes for issues that impact the stability and usability of the server, including security vulnerabilities. Therefore, if your company is still using one of these outdated, unsupported and potentially vulnerable versions of SharePoint, it is critical that you migrate to the Online version to prevent any potential catastrophes occurring to your data, such as cyberattacks or system crashes.

For SharePoint 2016 and 2019 users, migration is still recommended to ensure that you are benefitting from SharePoint Online’s latest features, such as larger data capacity and easy accessibility for employees from any device, anywhere in the world. Get in touch with our team or read on to find out more about how SharePoint Online can benefit your business.

What are the benefits of SharePoint Online migration?

As SharePoint Online makes use of the cloud for its features and not expensive on-premises or hosted infrastructure like servers, users can freely access their data from any device, anywhere in the world, without the hassle of businesses needing to configure or maintain their local server infrastructure. This makes SharePoint Online not only easier to run, but more cost effective.

Some other benefits of SharePoint Online include:

Automatic updates as new features are released, ceasing the need to manually install all patches and updates to ensure the most up-to-date version is running
Enhanced security measures
Ability to store large amounts of data
Integrate and leverage other Microsoft 365 tools such as Power Automate, Power Apps and Power BI
Easy integration with other Office 365 services such as Outlook or Teams
Single sign on for all apps with Microsoft 365
Ongoing support from Microsoft

What is the SharePoint migration process?

Migrating your current SharePoint (whether you are operating on the 2010 version or the 2019 edition) is a vast and complex process that needs to be overseen by experienced software professionals.

When migrating your systems to SharePoint Online, our SharePoint Migration consultants will not simply lift and shift the solution, instead your migration manager will:

Create a migration plan
Rebuild all intranet pages
Introduce the new SharePoint functionality
Migrate all documents and previous content
Rewrite any custom functionality
Recreate old functionality that no longer exists in the new SharePoint Online
Reconfigure old workflows to Power Automate
Add additional metadata to documents so they can be organised and found easier through search functions
Remove all duplicate documents, compress documents & OCR all scanned documents (Optional)

Why do I need a SharePoint Migration specialist service to switch to SharePoint Online?

It is highly recommended that you consult IT and software professionals like Circyl if you are planning on updating your legacy unsupported SharePoint solution or old Folder Share solution to SharePoint Online. Without a specialised SharePoint migration service, organisations can experience various difficulties when migrating from one platform to another, with worst case scenarios including loss of important documents and data and security breaches that could result in hefty fines and reputational damage.

Our SharePoint migration services can tackle the specific challenges that come with migrating content from one platform to another. Our team of software consultants and IT professionals have extensive experience of managing the process, which includes assessment, planning, organisation, data migration, customisation and optimisation.

We can also provide expert advice on how to make the most of SharePoint’s various features and capabilities, in addition to being able to migrate legacy data into new applications or bespoke online environments (such as Intranets). Overall, utilising a SharePoint migration service like the one Circyl provides will help to make the process, faster, easier and with less disruption or risk to your business.

Get in touch with our team here.

Start your SharePoint migration journey with a free consultation

Circyl offer free consultations to allow businesses to discuss their SharePoint migration issues and ask us in-depth questions about our services and pricing.

Call 03333 209 969 to speak to a member of our team directly or send a message by filling in the contact form here.